If you’re looking for a printer for your workplace, it’s critical to select one that’s dependable. This way, your work won’t be disrupted by a printer that requires fresh ink all the time or a scanner that’s not up to pace. So, to assist you in finding the ideal printer for your needs, we’ve compiled a list of the top office printers available.
We primarily look for office printers that have a good cartridge system, fast printing speeds, and good scanning capabilities. That said, we examined 50 printers and have listed our top picks for the best office printers available. Our picks for the best all-in-one printers, best home printers, and best picture printers are also available.
Here is our comprehensive office printers review to help pick the best printers in 2022:
• HP OfficeJet Pro 9025e
It is a multipurpose office printer that can handle a variety of tasks. It is a replacement for the HP OfficeJet Pro 9025, which was discontinued. The two printers are essentially identical in design and function, but the HP Instant Ink subscription gives the 9025e a six-month supply of free ink.
The 9025e produces a large number of black and colour pages, lowering the cost-per-print dramatically. It comes with a high-resolution flatbed scanner, an automatic document feeder, and the ability to scan in both directions. Although the photo printing quality and colour accuracy are just decent, they should suffice for everyday use.
The printer includes a tough plastic casing and a detachable power cord, making it simple to replace if it breaks. Paper jams are also easily accessible from the back. It has two input cassettes, each holding 250 plain sheets which means that it can carry a total of 500 pages. Moreover, the output tray can hold 100 pages.
Note, however, that the lid hinges can’t be removed to scan bulkier materials like a magazine or book, unlike the HP OfficeJet Pro 9025. More so, to access the ink cartridges, the printer must be turned on. To get to the top input cassette, you’ll also need to close the output tray.
When it comes to the cartridge, it has a fantastic cartridge system that produces a lot of black and colour pages. Though we haven’t tested the high-yield cartridges, they should last even longer than those of its predecessor. Quite convenient, if the colour cartridges run out, the printer will allow you to cancel the job and print in black; but, if the black cartridge runs out, the printer will not let you print in colour until the cartridge is replaced.
Lastly, when it comes to the scanner, it has a high-resolution flatbed scanner that works well for scanning fragile items. As mentioned before, the lid hinges cannot be raised to scan thick items like books or magazines. The scanner has an automated document feeder for processing multi-page documents, and the duplex scanning feature allows it to scan double-sided pages automatically.
The maximum capacity of the ADF scanner tray is 35 pages, and the maximum resolution is 300 DPI. Unfortunately, when utilizing the ADF scanner, the 9025e, like its predecessor, creates skewed scans. Nonetheless, the printer is a worthwhile addition to any office.
• HP OfficeJet Pro 9015e
Small enterprises and home offices will benefit from the HP OfficeJet Pro 9015e printer. It replaces the HP OfficeJet Pro 9015 and offers HP+, which includes a two-year warranty and a six-month membership to HP’s Instant Ink service. It offers a high page yield, which means you can print a lot of pages before having to replace the cartridges, lowering your printing costs over time.
It comes with a flatbed scanner as well as a sheetfed scanner that allows duplex scanning, so users can skip flipping pages manually flip in large documents. If you wish to add a dash of colour to your documents, the printer has good colour accuracy. Better yet, the cartridge mechanism of the HP 9015e is excellent.
It prints a large number of pages before running out of ink, whether in black and white or colour. Note however that it prints fewer black pages but more colour pages than the HP OfficeJet Pro 9015, although you can also buy cartridges with a high yield.
The build quality is excellent, with a solid plastic body that appears quite sturdy. The ink cartridges are stored in a moveable cartridge bay that is a little sluggish to move, but the bay’s top is well-made. The cartridge bay may be readily moved to clear paper jams. Regrettably, the printer must be turned on to replace the ink cartridges.
When it comes to scanning, the HP 9015e has fantastic scanning capabilities. It has a high-resolution flatbed and a duplex scanning automatic document feeder, so you don’t have to manually flip double-sided papers.
• Brother MFC-L2710DW
It is a monochrome laser printer designed for people who only print in black. It prints swiftly, as do most laser printers, and a single cartridge can print a large number of pages, which is ideal for offices that print in volume. The printer’s inability to print in colour, on the other hand, is quite restricting, thus great thinking is required before choosing such a printer.
The design of the Brother MFC-L2710DW is amazing. Although paper jams can only be removed from the back of the printer, the toner cartridge is easily accessible from the front, and you only need to open a single panel to gain access. If you need to scan bulky documents or volumes, the scanner’s lid can be slightly extended.
The cartridge system also works perfectly. There is only one black toner cartridge because it can only print in black. It can produce a fair number of pages, so you won’t have to replace it very often. If you need more, a high-yield cartridge is also available. Third-party toner cartridges are compatible with the printer, however, using them may violate the manufacturer’s warranty.
The Brother MFC-L2710DW has excellent scanning capabilities. It features a flatbed scanner and an automatic document feeder for multi-page documents although it can’t scan in two directions. This scanner offers a lot of useful capabilities, but the lack of duplex scanning is a letdown because scanning double-sided documents take a long time.
The default resolution while scanning with the flatbed is 1200 DPI, but when scanning with the feeder, the resolution reduces to 600 DPI. In addition, while scanning on a PC with Brother’s iPrint&Scan, the default resolution is 300 DPI. You must manually select a higher resolution from the drop-down option if you want to scan at a higher resolution. Notably, it’s not a good idea to print images because they look terrible. Overall, if you only print in black, it’s a fantastic printer.
The scanner bed can be raised for easier access to the output tray, and it stays open on its own so you don’t have to keep holding it open. The printer as a whole feels strong, but the non-removable power wire makes it more difficult to replace if it becomes broken. In a nutshell, it is a powerhouse when it comes to basic black bulk printing but falls short in other areas.
• WF-7840 Epson WorkForce Pro
The Epson WorkForce Pro WF-7840 is a good all-in-one inkjet printer for small offices like home offices. It is made of sturdy-feeling plastic and has a wonderful build quality and design. The design is quite handy, with paper jams and ink cartridges that are easily accessible and three input trays in total: two in the front and one at the back.
The two front-facing paper trays and a third in the back each have width sliders to suit various paper sizes. Though it allows for easy access to paper jams and ink cartridges, it requires that the printer be turned on to replace the cartridges. The lid of the scanner stays open by itself, and the hinges may be raised high enough to scan heavier materials.
The cartridge mechanism of the Epson WF-7840 is merely adequate. It doesn’t produce a lot of black ink pages, so you’ll have to replace it frequently. However, because it prints more colour pages, you shouldn’t have to replace the colour cartridges as regularly, although this depends on how often you print in colour.
You can’t print in colour if either of the colour cartridges is empty; similarly, you can’t print in colour if the black cartridge is empty. Although we didn’t test them, high-capacity ink cartridges are available and should last longer. We couldn’t find any third-party ink. Lastly, the flushing ink maintenance box is easily accessible from within the printer, however, it must be replaced once it is full.
When it comes to scanning, it also includes a flatbed scanner with good resolution and colour depth. It also comes with an automatic document feeder with duplex scanning capabilities and faxing capabilities. It prints black-only text pages quickly, although the first page takes a little longer. Unfortunately, the black ink page yield is surprisingly poor, but the cartridges are reasonably priced, lowering the cost-per-print.
The scanning features on the Epson WorkForce Pro WF-7840 are quite commendable. Its flatbed scanner offers a high resolution and colour depth, and its automatic document feeder can scan double-sided documents up to tabloid size. The lid of the scanner stays open by itself, and the hinges may be raised high enough to scan heavier materials. It can also copy and fax documents.
While we haven’t tested it yet, we expect the Epson WorkForce Pro WF-7820, a variant of this printer, to operate similarly. However, it only has a single paper tray with a capacity of 250 pages.
• Canon MAXIFY GX7020
The Canon MAXIFY GX7020 is a fantastic all-in-one colour inkjet printer designed specifically for small businesses. It makes use of a super tank ink technology, which delivers very high page yields. Better yet, it prides itself in fewer refills and a phenomenally low cost-per-print. The body and components feel solid and well-made, and paper jams are easily accessed.
Perhaps the most notable feature of the Canon MAXIFY GX7020 is its super tank system. This system replaces cartridges with large capacity, refillable ink tanks. As such, the printer generates a huge number of black and colour pages, so you won’t have to refill it very often, even if you print a lot. Note however that if you run out of one colour of ink, the printer will not let you print until the empty tank is filled.
While you can technically fill the super tanks with any third-party ink, we didn’t try it and don’t recommend it. Low-quality ink can damage the print heads, and unlike traditional inkjet printers, you can’t just remove the ink if something goes wrong. It’s also possible that you’ll lose your warranty if you use third-party supplies.
Overall, the Canon MAXIFY GX7020 prints quickly and produces photos that are well-detailed and have good colour accuracy. It has a duplex-scanning automated document feeder, faxing capabilities, and double the paper input tray capacity, making it a more versatile printer for offices than the Canon MAXIFY GX6020, its predecessor.
With sturdy-feeling input and output trays, the Canon MAXIFY GX7020 feels strong and well built. Both front cassettes are entirely removable, with adjustable sliders for various paper sizes and small windows to view paper quantity, while a small door cover on the back of the printer allows for easy access to paper jams.
In scanning, the Canon MAXIFY GX7020 boasts outstanding scanning capabilities. Its flatbed scanner provides good scan quality and colour depth, as well as liftable hinges for scanning heavier items. It comes with an automatic document feeder that allows double-sided scans, making multi-page, double-sided documents simple to process. The ADF can handle up to 50 pages of plain paper, according to Canon.
• Canon imageCLASS MF445dw
It is a decent monochrome laser printer, particularly for small enterprises. It offers an all-in-one solution with excellent scanning capabilities, quick printing speeds, and a reliable cartridge system. Furthermore, its toner cartridge is reasonably priced, lowering its overall cost-per-print exceptionally low.
The Canon imageCLASS MF445 is well designed. The printer feels well-built, even though it’s entirely made of plastic, and the power cord is removable, making it easier to replace. Paper jams may be removed by simply opening a panel on the back, and the toner cartridge is conveniently accessible from the front. If you need to scan thicker items, the scanner lid can extend a little and stay open on its own, so you don’t have to keep it open holding it.
Only a few small flaws can be found in the design. The back panel for removing paper jams does not fully open, making access more difficult for persons with larger hands. Additionally, the display screen protrudes from the printer and isn’t removable, increasing the printer’s overall footprint. Finally, the printer is time-consuming and complicated to set up for the average user.
Its cartridge system can produce a huge number of pages, and better yet supports the 057H high-yield black toner cartridge if you want to go even further. As such, it’s vital to mention that it accepts third-party toner cartridges although using them is not recommended as it may void the warranty. Because the drum unit is built-in, you won’t have to replace it separately.
Unfortunately, it’s poor at printing photos, and it won’t print on glossy photo paper like most laser printers. On the plus side, it offers a variety of connectivity choices, such as printing from mobile devices via AirPrint, Mopria, or Canon’s own mobile companion app. More so, if you’d like a monochrome super-tank printer with a much higher page yield, check out the Epson WorkForce ST-M1000.
Its scanning capabilities are excellent. It has an automated document feeder that can handle large multi-page documents and can scan both sides of a document. The scan resolution is limited to 600 DPI, but for most organizations that simply need to scan black and white papers, this should be enough.
The only difficulty is that when scanning on a PC using the Scanner MF Utility program, the printer is unable to connect wirelessly and must rely on a wired USB connection. In addition, you must manually activate duplex scanning in the settings by checking the box next to ‘Scan Both Sides’.
If you work in an office, you’ll have an infinite supply of paper to print on. So, of course, you want to make sure you’re printing with the most cost-effective and efficient methods possible. Are you feeling daunted by the sheer number of printer alternatives available?
With either of the reviewed printers, you’ll be good to go. However, consider issues such as the daily output rate needed, printing quality, scanning capabilities, the convenience of use, and cost. You’ll be able to get the best printer for your office needs in 2022 if you do it this way!